Administrative Assistant for the School of Health Sciences

Requisition Number: 20122544
Type of Employment: Full-Time Regular
Number of Months:
Months Employed: June to May
Number of Hours per Day/Week: 8/40
Daily Hours: 8 am - 5 pm

Summary Position
The administrative assistant provides the highest-level administrative support, in a high energy, fast-paced environment, to the dean of the school of health sciences. The administrative assistant works cooperatively with the dean and members of the school of health sciences leadership team to carry out the school's mission, strategic goals, and objectives as part of the overall university mission. This position utilizes one's skills to ensure efficient operation within the division and across the campus community.

Benefits of Working at Elon University As an Elon University employee, you'll join an internationally acclaimed university with a commitment to fostering a thriving community. Ranked among the most innovative, creative and best-run universities in the nation, Elon's personal approach to education extends to employees, whose growth, professional development and success is a hallmark of our training and advancement opportunities.

Elon University's home is the charming town of Elon, North Carolina, a small, friendly community located a short distance from the beach and the mountains, and among the vibrant cities of Greensboro, Raleigh and Durham. In addition to the beautiful canopy of historic oak trees iconic to our campus, you'll find boundless opportunities for family-friendly recreation, cultural events and outdoor activities. Hiking, water sports, fine dining and entertainment are just a few of the many happenings in the Elon area, making the region one of the nation's premier travel destinations.

Employees at Elon enjoy a generous and comprehensive benefits package that includes:

28 annual days off, including holidays and vacation.

Immediate tuition remission for employees.

Retirement plan with an 8 percent contribution from the university.

Immediate eligibility for health, dental and vision insurance, along with free acute care and lab services at our onsite Health & Wellness Clinic.

Free use of campus fitness facilities.

Free admission to musical and theater performances, guest speakers, religious and ethnic observances, recitals, art exhibitions, entertainment and our Division I Phoenix athletics.

Eligibility for tuition remission at Elon for spouses, qualifying domestic partners and dependents begins at three years of service. After four years of employment, eligibility begins for participation in the Tuition Exchange, a national scholarship exchange program that enables dependents to enroll in nationally recognized partner colleges and universities.

Elon values and celebrates the diverse backgrounds, cultures, experiences and perspectives of our community members. As an equal opportunity employer, Elon's principles of diversity extend to race and gender identity, age, disability status, veteran status, sexual orientation, religion, and other aspects of one's identity. At Elon, our employees respect human differences, passion for lifelong learning, emphasis on personal integrity and an ethic of service.

Education Requirements
Bachelors degree in business or relatable health sciences field a must.

Degree/Major:
Length of Experience: Minimum of three years in a staff support position in a university or other office setting.
Supervisory Experience: No

Supervisory Experience Detail


Special Skills or Experience
Previous experience in higher education and computer skills is a must. Person filling this role will also need to be willing to learn new computer software.

Special Instructions to Applicants


Posting Date: 04/25/2023
Closing Date:
Open Until Filled: Yes

General Purpose of Position
The administrative assistant provides the highest-level administrative support, in a high energy, fast-paced environment, to the dean of the school of health sciences. The administrative assistant works cooperatively with the dean and members of the school of health sciences leadership team to carry out the schools mission, strategic goals, and objectives as part of the overall university mission. This position utilizes ones skills to ensure efficient operation within the division and across the campus community.

Essential Duties and Responsibilities
Administrative Responsibilities

• Provide support to the dean
• Draft, edit, and maintain correspondence including emails, memos, PowerPoint presentations, etc.
• Manage calendar and time for the dean including meetings, appointments, speaking engagements, travel arrangements, etc.
• Interact professionally with the provost and other members of senior staff, their teams, and other internal university stakeholders as well as external stakeholders
• Accompany the dean to meetings or events when needed, to support workflow
• Assist with accreditation for the various programs as needed

Office Management

• Manage office flow and welcome and assist all visitors and guests
• Triage phone calls as needed
• Manage the school of health sciences website and social media
• Facilitate information and paperwork needing approval to the dean from the various departments

Event Planning

• Add support in the planning and scheduling of various school of health sciences events such as: white coat ceremony, pinning ceremony, graduation ceremonies, etc.
• Manage the school of health sciences online events calendar
• Create schedule of meetings and agendas. Coordinate and record minutes.
• Contribute to provost office events as needed

Education and Experience

• Bachelors degree in related field is required.
• Significant and substantial directly related experience working with senior leadership or equivalent is required.
• Significant experience with the Microsoft Office Suite of products including; Word, Excel, Access, Outlook is required as well as willingness to learn new software programs
• Experience with databases, generating reports, memo/letter writing, use of course management systems, and experience in web page editing and project/event management will be preferred.

Does this position require driving for the university? No

Additional Information


To apply, visit https://elon.peopleadmin.com/postings/9413

Elon University is an equal employment opportunity employer committed to a diverse faculty, staff and student body and welcomes all applicants.

Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elons experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years.In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs 'Focused on Student Success.' Elons more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.







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About Elon University

Elon University has built a national reputation as a premier student-centered arts and sciences university that values strong relationships between students and their faculty and staff mentors. Elon is ranked among the top-100 National Universities by U.S. News & World Report, with a No. 1 ranking for excellence in undergraduate teaching and No. 9 for innovation. Global engagement is central to Elon’s experience and the Institute of International Education has ranked the institution No. 1 in the nation for study abroad for 16 straight years.In addition, Elon is the only university in the nation ranked in the top-20 by U.S. News for excellence in all eight academic programs “Focused on Student Success.” Elon’s more than 7,000 students prepare to become the resilient, ambitious and ethical leaders the world needs, putting their knowledge into action on campus, in the community and around the globe.

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