SUMMARY: The Education and Community Engagement Coordinator is responsible for working with the Director of Education and Community Engagement to plan, implement, administer, oversee, and evaluate the education and community engagement programs of the Oregon Symphony Association. This job has no supervisory reports but works in collaboration with Musicians, Concert Production staff, Educators, Presenters, and Community partners served by the Oregon Symphony Association.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
In coordination with local educators and school administrators and as directed by Director of Education and Community Engagement, administrates all student attendance and participation for annual KinderKonzerts, Youth Concerts, Youth Concert Runouts, and LinkUp Concerts through student registration and billing. This includes answering calls/emails from interested educators.
Supports the planning and implementation of education and community engagement programs and initiatives by coordinating and facilitating participation of musicians, contractors, and volunteers. Examples of such programs include in-school education programs such as coachings, masterclasses, and ensemble performances and specific events, performances, and engagements in the region with community partners.
Assists the Director of Education and Community Engagement Programs as needed with venue and vendor logistics for education events.
Provides coordination, logistics and interface with partner groups for the Prelude series and Concert Conversations at the concert hall.
Provides volunteer coordination support for the Education and Community activities of the Oregon Symphony Association and the Oregon Symphony in Salem, including Salem Volunteer Ushers at subscription concerts.
Assists in liaising with the Northwest Community Gospel Chorus and Chorus Manager in advance of annual Gospel Christmas performances.
Cooperates with the Development department to compile and coordinate all information required for grant proposals, funding requests, implementations, and reports.
Works collaboratively with the Marketing and Design teams on collateral to promote education and community engagement activities.
Fosters and supports good working relationships with area classroom teachers, music teachers, music supervisors, school administrators, education coordinators of area arts organizations, OSA conducting staff, and OSA musicians with regard to all education and community engagement programs.
Performs other duties as assigned by the Director of Education and Community Engagement
QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience: Bachelor’s degree in music, music education or arts management or equivalent. Strong understanding of music education and/or performing arts, and two or more years of related experience preferred. Lived experience may substitute for any education requirement.
Language Skills: Ability to write clearly with proper spelling and grammar to speak effectively to schools, teachers, Board members, employees, vendors, and others.
Familiarity with foreign language musical terms and composer names and correct pronunciation of these terms and names.
Must be able to work nights, weekends and some holidays as required by the Education and Community Department event schedule.
Mathematical Skills: Ability to perform basic mathematical calculations including addition, subtraction, multiplication, division, percentages, and averages.
Reasoning Ability: Ability to organize systems, coordinate deadlines, handle logistics, interpret instructions provided in writing, orally or in diagram form.
Computer Skills: Ability to use Microsoft Word, Excel, and Outlook; ability to use Adobe Pro; ability to use, or learn quickly, the donor/ticketing database software (Tessitura). Ability to research on the Internet.
Exceptional organizational skills and attention to detail. Efficient and accurate proofing skills.
Ability to work effectively and diplomatically with diverse personalities, including teachers and students, volunteers, Symphony musicians, other staff, conductors, and guest performers.
Understands the unique needs of performing artists, musicians, guest artists and conductors.
Excellent customer service skills via phone, email, etc.
Comfortable greeting all types of guests and has keen awareness of safety concerns.
Ability to work effectively and gracefully under pressure.
Appreciation for live symphonic music performance and sense of humor required.
Valid driver’s license and good driving record required
The Oregon Symphony is a vibrant, growing organization, which has achieved record ticket sales and contributions under the dynamic leadership of President & CEO Scott Showalter. At a time when many orchestras are reducing their classical programming, the Oregon Symphony has continued to invest in the art form, expand its season, reach new and bigger audiences, and expand its collaborations in the community. Now in its 126th season, the Symphony continues to champion living composers with a robust commissioning program, celebrate diverse artistic voices across our Classical, Pops, and Specials performances series, and explore the pressing issues of our time through the medium of music. The Symphony unites exceptional musicians, a world-class conducting staff, an unrelenting focus on excellence, a compelling vision, and a strong commitment to the greater good. The result is something special and rare: an energy that can be felt in every note and performances that move its listeners. As one of the region’s cultural jewels, the Symphony is central to the thriving arts community in Oregon and Southwest Washington. Propelled by the desire to bring the power of music to more people in new... ways, the Oregon Symphony is always moving music forward. Each year, the multi-Grammy nominated Oregon Symphony performs more than 115 concerts at the Arlene Schnitzer Concert Hall in Portland and performs regularly in Salem, Newberg, and other cities in the region. It also produces award-winning educational and community engagement events. The Symphony’s programs directly serve more than 250,000 people annually and reach tens of millions more around the globe through its broadcast and recordings programs. The institution is supported by thousands of individuals, businesses, and foundations and receives funding from the Regional Arts & Cultural Council, the State of Oregon Arts Commission, and the National Endowment for the Arts.The Oregon Symphony Association employs 76 full-time union musicians who are led by David Danzmayr. The Association’s annual operating budget is approximately $22 million, of which 80% is spent on artistic and engagement programs. It employs a full-time staff of 50, who are responsible for concert production, marketing, public relations, education, community engagement, fundraising, customer service, accounting, and financial reporting. It is governed by a volunteer board of directors, who each year contribute thousands of hours and personally contribute more than $2 million.